Posting deadline extended!

Do you have a background in finance, administration or HR and are looking to be a part of an inclusive, holistic and non-judgmental work environment? We’re hiring an Office Manager/Bookkeeper!

Job Title:Office ManagerJob Category:Finance & Administration
Location:Remote (Victoria, BC)HR Contact:David Segal, Executive Director
Level/Salary Range:Based on experiencePosition Type:Part-time contract to start
Applications Accepted By:  June 27, 2022 at 11:59pm PDT

Please Note: This position will be part-time to start, at a salary range of $22,000-$27,500 a year commensurate with experience. There is an opportunity for the role to grow to full-time in future, which would include a full employee benefit package. This transition would be dependent on the needs of the successful candidate and our organization. Please indicate in your cover letter whether this would be of interest to you.

Please Email Resume and Cover Letter: [email protected], with the subject line “Office Manager Position”.

Role and Responsibilities

Financial/Bookkeeping

  • Receive and process all client payments (via e-transfer, EFT, through client software, or other).
  • Record all transactions in accordance with HNCS systems and balance against our accounts.
  • Help to develop more efficient systems for financial reporting.
  • Verify invoices/timesheets in collaboration with Executive Director.
  • Payment of associates (contractors) and employees.
  • Assist with preparation of quarterly financial statements, and annual financial reports.
  • Assist with the budgeting process.
  • Liaise with Treasurer and Directors, as necessary.
  • Maintain, improve upon communicating the invoicing systems for associates and clients.
  • Payment tracking for First Nations Health Benefits, Autism Funding Unit, Self-Design and other funding bodies.

Administration & Communication

  • Establish and maintain relationships with community businesses and individuals with respect to fundraising, donations, and advertising.
  • Answer client questions regarding payment.
  • Troubleshoot any system issues.
  • Follow up with clients regarding accounts receivable.
  • Communicate with funders regarding late, absent, or incorrect payments.
  • Communicate with associates and directors as to systems of reporting and invoicing for these funding bodies.
  • Track and file charitable donations sending thank you cards when required.
  • Organize and filing applicable documentation in Google Drive.
  • Review and maintain all modes of external communication (e.g., email, voicemail) and disseminating pertinent information.
  • Troubleshoot issues with and communicate changes to staff regarding software systems, such as Jane client software.
  • Update website information when applicable.
  • Respond to inquiries from clients, individuals, and businesses via phone or email.

Human Resources

  • Collaborate with Executive Director and Board of Directors to develop and create robust HR policies.
  • Create contracts for new associates and employees.
  • Onboard new associates and employees.
  • Update and maintain employee, associate and volunteer files.

Skills, Qualifications and Education Requirements

  • 2+ years’ experience in office administration.
  • Minimum of a high school diploma.
  • Excellent organizational skills.
  • Excellent time management.
  • Ability to meet deadlines and work independently.
  • Thorough knowledge of Google Workspace and Microsoft suites (including Word, Google Docs, Excel and Google Sheets).
  • Ability to communicate clearly and effectively with management and associates; strong interpersonal skills.
  • Experience using an accounting software system(Quick Books online preferred).

Preferred Skills

  • Experience using Jane client software.
  • Post-secondary education in Human Resources, accounting, office administration.
  • Experience working or volunteering with a non-profit or charity.

Additional Notes

Human-Nature Counselling has been serving Island communities since its inception in 2011. We offer programs that focus on supporting families and youth, as well as individual counselling for people of all ages. Our unique approach takes clients out of the office and into the outdoors – whether that’s the side of a mountain, a local farm, or a nearby park, we aim to coordinate our locations with our client’s needs and ability. Human-Nature Counselling specializes in both nature-based therapy – experiential counselling that incorporates connection with the natural world into therapy sessions – and adventure therapy – which incorporates challenge and risk into the process of personal and interpersonal development.

Our organization is committed to supporting everyone finding their place in the world. This means we strive to build an inclusive, anti-racist and anti-colonial work environment, one that celebrates the diverse communities individuals cultivate. We are particularly interested in applicants who self-identify as being part of an equity-seeking or minority group. We invite applications from those who are interested in helping Human-Nature Counselling better its own practices by incorporating an intersectional approach to the work at hand. To learn more about Human-Nature Counselling, visit humannaturecounselling.ca